4. Set the time. Most birthday parties are usually set in the afternoon when everybody has rested. But, depending on the availability of your guests as well as of the venue, you can schedule it earlier, like before lunchtime or during lunch itself.
5. Do the invitation and send it in advance. You can make your own invitations that bears the motif of the theme or you can buy ready made ones from craft stores. The most important thing is that you have sent it in advance so they the parents of the attendees can arrange their schedules.
6. Call parents of the children to be invited. This is also one good way of knowing how many attendees will be there and if there are necessary preparations for the child guest.
7. List down the foods you can prepare. Depending on the number of guests, you can make a tentative list of the foods to be prepared. In the menu, make sure to make the selections children-friendly.
8. Make a list of supplies and decorations needed. This is also important so you won't have to cram when the day comes. If possible, decorate the venue a day ahead so you won't have to worry about it when the date comes.
9. Create a program flow. Young attendees during kids birthday parties can be unruly. To maintain orderliness, try to come up with a program so they will know what to do.